October 14, 1998 EO 13101 Teleconference
Next Meeting: January 21, 1998
Greeting by Susan Weber. Introduction to:
Dan Reicher, DOE Environmental Executive.
- $2 billion worth of purchases by federal government each year
- DOE's affirmative procurement results in FY1997 was 53%, down from 60% the year before
- DOE Defense studied affirmative procurement and arrived at three areas of concern
- Difficulty in tracking
- Need for training (later Susan Weber said a team was looking into developing training recommendations)
- Lack of funding (Dan has hope that with key staff from and in OMB we may be able to improve funding but he can make no promises, of course)
- For a copy of the DOE Defense study, call (301) 540-0022 or e-mail email@example.com
- Reicher will have DOE's plan as prescribed in Executive Order 13101 ready by the beginning of the year
- Of note is that for copy paper no excuses (even cost) are acceptable for
not purchasing with 30% post-consumer content
- Of note is that with the new Executive Order 13101 we are now encouraged
to use bio based products
- DOE is updating its Affirmative Procurement Guide to reflect Executive
Order 13101 with new guidance on micropurchases
- P2E2 (Pollution Prevention Energy Efficiency) is latest term being used
- Upcoming Executive Orders are:
- Efficient Energy
- Environmental Management
- Efficient Transportation
Terry Grist, U.S. Environmental Protection Agency
- Listed 12 products which we need to purchase with recycled content
starting November 1998
- Description of how products are designated:
- Interagency group of major purchasing agencies identifies products the government seems to be purchasing in large quantities
- Proposal and request for comments from the public
- ? Question on who makes up the group and whether they look into cost.
Terry said cost is a factor of quantity so they have provided information on manufacturers and suppliers but not cost.
- ? Question on what the difference is between plastic envelopes (designated effective November 1998) and plastic file/presentation folders (proposed August 1998).
Plastic envelopes are those used for mailing. Plastic folders are those used for filing.
Jennifer Morgan: EORS Web site Technical Contact
- We can keep last year's user id and password. Call (301) 601-5466 if you can't find your password.
- Site information from last year's report will already be in report. We
can make changes if necessary.
- New users: Kent Hancock is sending out a memo with detailed access instructions
- Leave Program Element blank
- Comments can contain no more than 255 characters, so please be concise
- Total is the total of virgin + recycled dollars for any given product
- DOE does not have to report on patio blocks, yard trimmings compost, or Parks/Recreation items this year because DOE did not purchase over $10,000 in FY 1997. We do have to report if we purchased more than $10,000 in FY 1998.
- NEW: We will report cement and concrete in cubic yards as well as dollar value.
- NEW: We will report the number of toner cartridges as well as the dollar value.
- Procurement needs to submit plan on how to improve purchasing.
- Mixed media products (steno pads, calendars, etc.) should be reported under uncoated writing paper since paper is their main component.
- The EO13101 reporting site opens October 19 and closes December 11.
- DOE Ops/field Office Approvers have until December 18th to review and approve the data from their sites.
- Is the $10,000 threshold for each organization as defined by EPA or for
each federal agency including their contractors?
Answer: Until we hear of a change, it is $10,000 for each federal agency including their contractors.
- What is the reporting meeting in January?
Answer: On another matter concerning lessons learned (?)
- What is sufficient justification for not purchasing a recycled product that has been designated?
Answer: The three exclusions in Executive Order 13101 are
- recovered content version not available
- price too high
- does not meet performance requirements.
However, this does not apply for copy paper. No excuse (even cost) is acceptable for not purchasing with 30% post-consumer content or at least 20% post-consumer content or, if that is not available, 50% recycled content.
Possible Topics for Next Meeting
Threshold reporting level if any - PNNL and Chicago
Specific items, such as oil, antifreeze, tires, paint, and paper - Dave
Next Meeting: January 21, 1998
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July 19, 2011