Facts About CAIRS
- What is CAIRS?
CAIRS is a database used to collect and analyze
DOE and DOE contractor reports of injuries, illnesses,
and other accidents that occur during DOE operations
in accordance with DOE Order 231.1B. CAIRS reporting
is managed by the Office of Analysis (HS-24), with
hardware and software support from the Office of Information
- Who is allowed access to CAIRS?
Access to CAIRS is available
through registration, and is free of charge to the
staff of all DOE organizations and contractors for
use in conducting their official duties. CAIRS users
have access to all records in the database. However,
CAIRS does contain sensitive information, and fields
containing these data are masked from the view of
general users. Access
to sensitive data requires special authorization.
The CAIRS Standard
Reports (discussed below) are available to any
Internet user by selecting the Statistics
icon at http://www.hss.energy.gov/SESA/Analysis/cairs.
- What types of data does CAIRS contain?
The data contained in CAIRS consist of DOE and
DOE contractor reports of injury/illness, property
damage, and vehicle accident events. It also includes
exposure information such as hours worked, miles
driven, property valuation, etc. that can be used
to calculate accident rates.
- How many years of data are available?
The CAIRS database contains individual accident
reports and exposure information from 1983 to the
present for injury/illness cases. It also contains
vehicle and property damage cases and exposure information
from 1975 to 2004; changes in requirement no longer require
reporting of this information. Statistical data (rates
and summarized counts of events) are also available.
- How often are CAIRS data updated?
The database is continually being updated. The
Order, DOE O 231.1-1B, requires that all new injury/illness
reports be submitted twice each month on or before
the 15th and the last workday of the month. However,
new or revised accident reports may be submitted
at any time, and some organizations do submit this
information more frequently. Workhours and revisions
to case information are required quarterly.
- How are CAIRS data collected?
CAIRS Reports are submitted electronically using
CAIRS Direct Data Entry or CAIRS Bulk Upload Processing.
- How are CAIRS data used?
The information contained in CAIRS provides a
centralized collection of DOE accident data for
users to perform various analyses, including developing
trends and identifying potential hazards. The results
of these analyses can be used to evaluate safety
and health performance, to analyze causes of inadequate
performance, to define and prioritize means for
improvement of safety and health performance, and
to determine needs for modification of DOE safety
and health requirements in order to reduce the probability
of future accidents.
- What are the reporting thresholds for CAIRS
injury/illness, vehicle accident, and property damage
The current reporting criteria for CAIRS injury/illness
cases are contained in DOE Order 231.1-1B, and
include similar recording and reporting requirements
as those required by 29 CFR 1904. Although property
and vehicle damage reports are not currently required,
the reporting threshold for property damage cases
was originally set at $1,000 and remained that way
until January 1, 1996, when it was raised to $5,000.
The vehicle accident reporting threshold was $250
from 1975 through 1985, $500 from 1986 through 1995,
and was raised to $1,000 effective January 1, 1996.
- What functions are available through CAIRS?
CAIRS functions are divided into two areas: CAIRS
Database Modules and CAIRS Input Modules.
The CAIRS Database Modules consist of four basic
modules (Standard Reports, Logs, Basic Reports,
and Search and Distribution) that provide access
to different types of information. The difference
in the modules is seen in the ease of use and the
flexibility in formatting reports and customizing
The CAIRS Data Input Modules provide access to
the Input Center. Access to the Input Center is limited
to individuals with data entry, approval, and management
functions. The modules available through the CAIRS Input
Center allow authorized users to add, revise, and delete
cases using either CAIRS Direct Data Entry or CAIRS Bulk
Upload Processing. CAIRS Input Modules also allow users
to submit workhours and view reports prior to submission.
- CAIRS Standard Reports
The CAIRS Standard Reports module provides easy
access to the static, preformatted reports. The
standard report options are discussed in detail
in the online helps and
the reference manual.
- CAIRS Logs
The CAIRS Logs module allows you to easily prepare
simple listings of accidents for your own or other
organizations. The report format for CAIRS logs
is fixed. However, the user can be selective in
choosing which organizations to include and the
time frame of the report. The Logs options are discussed
in detail in the online help
and the reference manual.
- CAIRS Basic Reports
The CAIRS Basic Reports option allows you to create
more complex reports of accident experience and
baseline information. Using CAIRS basics reports,
a user has some flexibility in report format and
the level of detail. The basic report options are
discussed in detail in the online
help and the reference manual.
- CAIRS Search and Distribution
The CAIRS Search and Distribution option provides
the capability of performing detailed searches of
the CAIRS data and displaying the results in user-defined
reports. Using CAIRS Search and Distribution, users
have maximum flexibility in customizing reports.
The Search and Distribution options are discussed
in detail in the online help
and the reference manual.
For further information on the CAIRS system, please contact Janet Macon.