March 1, 2006
The Honorable A. J. Eggenberger
Defense Nuclear Facilities Safety Board
625 Indiana Avenue, NW, Suite 700
Washington, DC 20004-2901
Dear Mr. Chairman:
I am forwarding you the enclosed Office of Environmental Management (EM) Standing Operating Policy and Procedure (SOPP) for delegation of safety authorities (SOPP PS-5.15). This SOPP and the enclosed recent evaluation of delegated safety authorities at EM sites demonstrate satisfactory completion of Commitment 9, Deliverable B, in the Department’s 2004-1 Implementation Plan for Oversight of Complex, High-Hazard Nuclear Operations.
Deliverable B for this commitment calls for the following: “Report to the Secretary on review activities to evaluate implementation of the processes and criteria for delegating authorities to field personnel for fulfilling safety responsibilities and to determine whether all existing delegations of authority to the DOE Field Offices have been and are being made using these new processes and criteria”. EM recently performed this review per the criteria and attributes delineated in the Department’s Deputy Secretary memorandum, subject: Delegations of Safety Authorities, dated December 27, 2005. The review included all sites under EM’s cognizance and the EM program at the Idaho Operations Office (ID). The results of this review indicated that Field Managers at these sites have staff and resources with the necessary qualifications, experience, and education to support implementation of the safety authority delegations received at that site. However, we found that three sites were in need of compensatory measures. Specifically, the Field Managers at the Carlsbad Field Office, Ohio Field Office, and Idaho Operations Office are not fully Senior Technical Safety Manager (STSM) qualified. As a compensatory measure, a senior STSM qualified person at each site was identified, by name, and this person is required to concur on any safety decision or approval to be made by their respective Field Manager. In addition, each of these Field Managers is required to complete the STSM training qualification by January 2007 to be able to receive full authority for safety delegations in the future.
The EM SOPP (SOPP PS-5.15) formally captures the required criteria and attributes delineated in the Deputy Secretary’s letter and institutionalizes the process EM will use for future safety authority delegations and evaluations. EM SOPP PS-5.15 was approved by EM and concurred on by the Energy, Science and Environment Central Technical Authority.
If you have any comments or feedback, please call me at (202) 586-0738 or Mr. Dae Y. Chung, Acting Deputy Assistant Secretary for Integrated Safety Management and Operations Oversight, at (202) 586-5151.
Dr. Inés R. Triay
Chief Operating Officer for
cc: Mark B. Whitaker, Jr., DR-1