[DOE LETTERHEAD]
July 17, 2003
The Honorable John T. Conway
Chairman
Defense Nuclear Facilities Safety Board
625 Indiana Avenue, NW, Suite 700
Washington, D.C. 20004-2901
Dear Mr. Chairman:
The purpose of this letter is to report
completion of the Department of Energy Quality Assurance Improvement Plan
deliverable 1.3.3, which required Environmental Management (EM) to establish
oversight schedules, performance measures, and quarterly reports. I have enclosed the EM Headquarters
oversight schedule, which includes an assessment of the performance and
effectiveness of Field Elements oversight assessment schedules. Oversight assessment is a key component of
quality assurance associated with line management responsibility in assuring
that our mission is performed in a safe and high quality manner, which
accelerates risk based cleanup and closure activities.
Additionally, EM has established performance
measures used to report quarterly operational and safety performance to the
Under Secretary. The report contains
the following measures: 1) Total
Recordable Cases and Lost Workday Cases rate (average quarterly and yearly); 2)
Annual Occupational Safety and Health Administration (OSHA) Cost Index by Prime
contractor; 3) Annual OSHA Cost Index normalized by lowest prime contractor
total work hours (every two years); 4) Annual EM Total Lost Work Days; 5)
Safety Basis Performance against site schedules (quarterly); and 6) Quarterly
contract performance measures.
I know our offices have been working to
schedule a mutually convenient time for me to go over the EM Quarterly Report
with you. If you have any further
questions, please call me or Ms. Sandra Johnson at (202) 586-0651.
Sincerely,
Jessie Hill Roberson
Environmental Management
cc: Paul Golan, EM-3
Mark Whitaker, DR-1