| APPROVED
INTERPRETATION GUIDANCE FOR DOE M 232.1-1A |
"Discovery date and time"
Approved 9/27/99
REQUIREMENT
10.2.B. Specific Report Items.
(10) Date and Time Occurrence Was Discovered.
Enter the date and time when the facility staff discovered the event
or condition being reported.
INTERPRETATION
Issue:
Define when a reportable event or condition is discovered (date and
time).
Intent:
The discovery date and time is when the facility staff discovered
or became aware of the event or condition. The facility staff are
those personnel assigned to the facility and cognizant of the area
in which the event or condition is identified. This is not the time
the Facility Manager (FM) or designee (FMD) becomes aware of the occurrence.
Additional Information:
Even though the FM or FMD is responsible for categorizing the event
or condition, they are also responsible for training cognizant personnel
to report all upset conditions in a timely fashion to the FM or FMD
(usually a Shift Manager or equivalent) for information on facility
condition and reportability consideration. The concern is that there
are special groups tracking dates and times of events when this data
is not being accurately identified. Example: How many events happen
on Friday afternoon, or backshifts?
Examples are as follows:
- A facility operator is responsible for identification of all
events or conditions within the facility in which they are trained
or qualified. This is to include process, radiological, environmental,
safety, security, or other events or conditions.
- A Radiological Control Technician (RCT) is responsible for identifying
events or conditions in which they are trained or qualified. The
RCT would be responsible for the radiological control aspects
of the facility as well as other areas in which they have received
training, such as safety hazards, fires, or personnel injuries.
They may not be held accountable for operational areas of the
facility unless training in that area has been provided.
- A facility mechanic is responsible for the identification of
maintenance related events or conditions such as an improper lockout/tagout;
improper maintenance of Safety Class or Safety Significant Systems,
Structures, or Components (SSCs); or other specific application
to operations under their cognizance. Some pieces of equipment
are specifically operated and maintained by the maintenance organization,
such as some electrical and instrumentation (E&I) pieces of equipment.
The identification of an event or condition applicable to that
piece of equipment would fall under the responsibility of maintenance
personnel.
- Laboratory Technicians are responsible for the identification
of conditions associated with their area of cognizance. The identification
of an out-of-specification sample analysis by the technician is
the time of discovery. The technician does not need to be physically
stationed in the affected facility, but is trained in the techniques
and expected results of the analysis being performed.
- Subcontractors or other non-facility personnel are responsible
for the identification of a condition or event for which they
have been trained, such as witnessing a person falling from a
roof or receiving an electrical shock. When a subcontractor identifies
a reportable process related condition for which he is not trained,
the time of discovery is the time the cognizant facility person
was made aware of the condition.
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