Chemical Safety Management Program

FUNCTIONAL AREA GOAL: A fully compliant Chemical Safety Management Program is implemented and maintained across the site.

REQUIREMENTS:

• DOE O 151.1C Comprehensive Emergency Management
• DOE O 231.1A Chg 1 Environment, Safety and Health Reporting
• DOE O 232.1A Occurrence Reporting and Processing of Operations Information
• 10CFR Parts 850 and 851, Chronic Beryllium Disease Prevention Program; Worker Safety and Health Program
• 29 CFR 1910 Subpart H, Hazardous Materials
  • 1910.101 Compressed Gases (general requirements)
  • 1910.102 Acetylene
  • 1910.103 Hydrogen
  • 1910.104 Oxygen
  • 1910.105 Nitrous Oxide
  • 1910.106 Flammable and Combustible Liquids
  • 1910.109 Explosives and Blasting Agents
  • 1910.110 Storage and Handling of Liquefied Petroleum Gases
  • 1910.111 Storage and Handling of Anhydrous Ammonia
  • 1910.119 Process Safety Management of Highly Hazardous Chemicals
• 29CFR 1910 Subpart I, Personal Protective Equipment
  • 1910.132, General Requirements
  • 1910.133, Eye and Face Protection
  • 1910.134, Respiratory Protection
• 1910 Subpart L, Fire Protection
• 1910 Subpart Z, Toxic and Hazardous Substances
  • 1910.1000 through 1910.1450, Occupational Exposure to Hazardous Chemicals in Laboratories (inclusive)
  • 1910.1020, Access to Employee Exposure and Medical Records
• 29 CFR 1926.59, Hazard Communication (for construction activities)
• 40 CFR 68, Protection of the Environment: Chemical Accident Prevention Provisions
• 49 CFR, Department of Transportation Regulations (as they apply to the transportation of chemical products via routes accessible to the public)
• DOE O 414.1A, Quality Assurance

Note: The above is not an exhaustive list and other applicable regulations may apply.

GUIDANCE:

• DOE- HDBK-1139/1-2000 DOE Chemical Management Handbook (Vol. 1)
• DOE- HDBK-1139/2-2002 DOE Chemical Management Handbook (Vol. 2)
• DOE- HDBK-1139/2-2003 DOE Chemical Management Handbook (Vol. 3) Consolidated Chemical User Safety and Health Requirements

Performance Objective 1: Contractor Program Documentation

The site (or facility) has in place an up-to-date, comprehensive, and documented Chemical Safety Management Program.

Criteria:

1. A written Chemical Safety and Life Cycle Management Program is in place containing guidelines covering the procurement, transportation, tracking, inventorying, use, and disposition of chemicals.
    
2. The written Chemical Safety and Life Cycle Management Program incorporates requirements applicable to the site as contained in the regulations and orders specified above.
    
3. The Site Chemical Safety and Life Cycle Management Program is defined in accordance with contract requirements (DEAR).
    
4. The Chemical Safety and Life Cycle Management Program incorporates appropriate functions and principles of the Site Integrated Safety Management System.

Suggested lines of inquiry and review approach for this performance objective

Performance Objective 2: Contractor Program Implementation

2.1 Chemical hazards: Chemical hazards on site (or within the facility) have been identified and evaluated in conjunction with a current and comprehensive chemical hazards analysis and self-assessment.

Criteria:

1. Documented and current chemical hazard assessments have been performed for all affected facilities and other locations, if applicable.
    
2. Information obtained from chemical hazard assessments is periodically spot-checked (at least annually) and updated as necessary.
    
3. New chemical substances introduced into the site/facility/process are incorporated into both the chemical hazards assessment and the pollution prevention and waste minimization program.
    
4. An effective program is in place for tracking potentially hazardous chemical substances from initial acquisition to disposition.
    
5. Emergency planning/preparedness/response procedures are in place for emergencies with the potential of involving chemical substances.

Suggested lines of inquiry and review approach for this performance objective

2.2 Chemical safety injury prevention: Appropriate and effective controls are in place for mitigating the potential for injury or illness from exposure to hazardous chemical substances

Criteria:

1. Effective controls are in place for the handling, use, and storage of potentially hazardous chemicals to prevent harmful exposures or environmental releases of such substances.
    
2. Hazard controls should be selected, using the following hierarchy: (a) hazard elimination through chemical substitution or process modification, and the use of (b) engineering controls, (c) administrative controls, and (d) personal protective equipment (PPE).
    
3. When protective equipment must be used, its use is enforced by site management.

Suggested lines of inquiry and review approach for this performance objective

2.3 Personnel Qualifications: Personnel are appropriately qualified and trained to perform their work safely and responsibly when handling or working around potentially harmful chemicals.

1. Individuals working with or around potentially harmful chemicals must be trained in accordance with requirements contained in CFR 1910.1200, Hazard Communication.
    
2. Individuals engaged in the laboratory use of hazardous chemicals must be informed and trained according to provisions contained in CFR 1910.1450, Occupational Exposure to Hazardous Chemicals in Laboratories.
    
3. Other individuals who might have incidental exposure to chemicals such as custodians, staff security, among others, should be encouraged to take chemical safety awareness training.
    
4. Training must be conducted as part of initial employee orientations and at least annually thereafter for affected employees. Whenever an employee will be working with a new hazardous chemical, training takes place before such work begins notwithstanding the annual training requirement.

Suggested lines of inquiry and review approach for this performance objective

2.4 Performance Improvement: Data, statistics, "lessons learned" and other "feedback" from the site (or facility) Chemical Safety and Life Cycle Management Program are disseminated on site and used to correct identified deficiencies. This information is also made available for use by other DOE sites for their Chemical Safety and Life Cycle Management Programs.

Criteria:

• Performance data and statistics related to the Chemical Safety and Life Cycle Management Program are collected and reported in accordance with DOE Orders 231.1 and 232.1.
   
• A comprehensive evaluation of the Chemical Safety and Life Cycle Management Program is undertaken by the site Chemical Safety Program Manager, or other responsible person, at a frequency commensurate with the prevailing level of chemical activities occurring at the site. In most instances, an annual evaluation will be sufficient.
   
• Feedback from the comprehensive evaluation will be compared to the baseline evaluation or to the previous year’s evaluation in order to identify areas of the Chemical Safety Program which need additional attention or resources for further improvement.

Suggested lines of inquiry and review approach for this performance objective

Performance Objective 3:  DOE Line Management Oversight

The Federal Field/Site Office Staff has assigned personnel with competence commensurate with the responsibility to oversee the Chemical Safety and Life Cycle Management Program at a site(s) under their purview. A documented oversight program is implemented to verify the effectiveness of the Chemical Safety and Life Cycle Management Program across a covered site, including at each affected nuclear facility.

Criteria:

1. Site Office is staffed with adequate numbers of technically competent and experienced personnel who are qualified to assess the adequacy of a Chemical Safety and Life Cycle Management Program.
    
2. Site Office has implemented procedures to define expectations and requirements for a Chemical Safety and Life Cycle Management Program.
    
3. Site Office oversight is being effectively conducted based upon independent performance assessments.
    
4. Site Office oversight includes an evaluation that a contractor's implementation of its Chemical Safety and Life Cycle Management Program requirements demonstrates effective integration and application of the appropriate functions of the site's Integrated Safety Management System.

Suggested lines of inquiry and review approach for this performance objective

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