Charter
Industrial Hygiene Coordinating Committee
July 1995
I. Committee Goal and Scope of Activities
The Secretary of Energy places a high priority on
achieving excellence in DOE occupational health and
safety programs. The Department is undertaking many
critical initiatives in responding to this Secretarial
priority.
In support of these critical initiatives, DOE established
this DOE Industrial Hygiene Coordinating Committee
(IHCC) to efficiently and effectively communicate
and coordinate intradepartmental industrial hygiene
program activities. The goal of this committee is
to facilitate achieving the Department's priority
of being an exemplary industrial hygiene program in
the industrial hygiene community.
The Committee's scope of activities include:
- Identifying actions for the consistent implementation
of DOE industrial hygiene policies, guidance, and
standards;
- Providing input to DOE industrial hygiene policy,
guidance, standards, and technical support initiatives;
- Assisting DOE in identifying industrial hygiene
needs, priorities, and initiatives; and
- Facilitating the communication of industrial hygiene
information throughout the DOE.
II. Committee Actions
Using accepted administrative procedures, Committee
recommendations will be forwarded to the appropriate
organization for action and/or consideration. Committee
recommendations will be presented in memoranda, summary
reports, white papers, and briefings. The Committee
will:
- Review documents using the following method:
- Committee members will request comments from
organizations within their area of responsibility.
- Comments will be forwarded to the Subcommittee
tasked with the document review.
- The subcommittee will consider all comments
and make recommendations to the full Committee.
- The Chair will then forward recommendations
approved by the full Committee to the appropriate
organization.
- Advise Program and Field Offices through presentations/briefings/meetings,
regarding Committee activities.
- Participate in working groups tasked with addressing
industrial hygiene related concerns/issues.
- Respond to inquiries directed to the Committee.
- Interface with DOE organizations impacting industrial
hygiene programs and resources.
- Foster the publication and dissemination of industrial
hygiene information to enhance awareness of worker
health issues.
- Provide to the Deputy Secretary an annual report
and briefing.
III. Committee Membership
Committee members shall be dedicated to promoting
a proactive approach to worker health programs throughout
the DOE. Management commitment will be demonstrated
through support of the Committee's goal. Specifically,
management should allow the designated member an appropriate
amount of time and sufficient resources to allow effective
participation in Committee activities.
- Committee membership consists of one individual
appointed by each of the Secretarial Officers, Operations
Office Managers, and managers of other major field
organizations (e.g., Power Market Authorities, Naval
Petroleum Reserves and Energy Technology Centers).
These individuals will have key industrial hygiene
roles and responsibilities for their respective
organizations. Members are expected to serve three
year terms at the discretion of the appointing official.
An alternate will be designated to participate in
Committee meetings and activities in the absence
of the member.
- The IHCC provides recommendations for the Chair
and Chair-elect to the Deputy Secretary. The Chair
and Chair-elect serve one year terms. The Chair-elect
assumes the Chair position after the end of the
Chair's term.
- The Committee may establish subcommittees, and
call upon outside expertise as necessary.
IV. Meeting Frequency and Administrative Procedures
- The Chair will schedule and arrange meetings at
least quarterly, and special meetings as necessary.
- The Chair will distribute to each member an agenda
prior to meetings and minutes after meetings. Minutes,
subject to approval by the Committee, shall reflect
the official record of the meeting, i.e., date,
time, members and guests present, official business
conducted, and the schedule for the next meeting.
Minutes will be distributed to Committee members,
Secretarial Officers, Operations Office Managers,
and Managers of major field organizations.
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