Michael C. Garcia, Chair of the IHCC, called the meeting to order at 8:16 a.m. on

October 25, 1994. The following members were in attendance for the meeting:

The following non-members were present as guest invited by IHCC members:

Topics addressed during the meeting are as follows:

A. EH Initiatives

Roy Gibbs, EH, provided an update of ongoing initiatives with potential impact on the IH programs throughout the DOE. One topic of particular interest to the Committee was the approval status of draft DOE Order 5480.XX. According to Roy, a decision has been made by Tara O’Toole to finalize 5480.XX after the completion of a field evaluation of the Order. However, he stated that strong support from the different Field Offices will be necessary to ensure final approval of the Order. Roy further emphasized the continued importance of the Committee on issues related to the review of draft documents and plans.

B. Exposure Assessment

Dave Pegram, EH-412 provided an overview of the DOE Exposure, Job, Task and Hazard Task Assessment Initiative. Dave stated that Tara O’Toole strongly supports the Exposure Assessment (EA) initiative and will work to ensure completion of the document and subsequent program. Following the presentation Dave requested comments from the Committee. After some discussion the Committee decided to formalize comments on the draft EA document.

Harvey Grasso agreed to consolidate and forward the Committee’s comments to Dave (Reference Attachments 1 and 2).

C. LLNL Presentation

Jim Johnson, LLNL, discussed actions being taken by his staff to finalize comments on the EA Handbook. Jim stated that a concerted effort is being made to involve a broad range of health and safety professionals in the development and review of the document. According to Jim one of the many challenges faced by the working group involves responding to the changing expectations for the Handbook. A copy of the presentation is listed as Attachment 2.

D. Implementation Guide

The Committee discussed issues related to the development of the Industrial Hygiene Implementation Guide. The Committee agreed that the terminology of the Implementation Guide should be written to avoid confusion. Most importantly the intent of the document should be clearly stated in an effort to avoid confusion. John Serocki stated that the Committee must be consistent with the intent of the DOE requirements relating to the development of new Orders and rules. John also noted that the word "shall," used in the Implementation Guide, should be removed unless it was being used in reference to a specific requirement.

After some discussion the Committee agreed on forwarding two comments on the Implementation Guide. The Comments are as follows:

1. Modify definition on Administrative Control Limits to be consistent with current Industrial Hygiene interpretations;

2. Verify the use of the word "shall" to ensure interpretation with the current DOE policy regarding Orders and Rules.

A motion was made, and carried, to send a letter with comments on the draft Implementation Guide to David Pegram and Tara O’Toole. Stephen Chiusano, LLNL, was identified as the technical point of contact for comments and subsequent action on the Implementation Guide. After November 10, Stephen Chiusano stated he would forward a copy of the revised Handbook to the Committee Chairman. Additional comments would be accepted following review by members of the Committee.

E. 5480.10A

Harvey Grasso suggested Committee members contact the different Field Office Representatives regarding the interpretation and use of draft DOE Order 5480.10A. A further suggestion was made by John Serocki regarding the possible development of a formal IH handbook; that would facilitate the implementation of the Order. After some further discussion a motion was made and carried requesting that each Committee member initiate a letter from the Field Office Managers to Tara O’Toole in support of the draft DOE Order 5480.10A.

ACTION: Prepare a letter from the Committee to Tara O’Toole in support of the implementation of 5480.10A. Assigned responsibilities for the letter are as follows:

Harvey Grasso - Lead

Michael Garcia

Janet Torma-Krajewski

Paul Jackson

F. Ergonomics

David Weitzman stated he would welcome help from the Committee on developing applicable guidelines for a DOE Ergonomics program document. According to David, Tara O’Toole has expressed some support for the development of a comprehensive DOE-wide ergonomics program. David stated that he has plans to convene a study group to consider Ergonomic issues and the formation of a model plan. He further suggested the Committee attempt to set up a two day meeting with all the stakeholders regarding development of DOE Ergonomics guidelines.

G. Performance Indicators

David Weitzman discussed the upcoming interest in the development of Performance Indicators to be used measure implementation of Industrial Hygiene requirements. According to David a number of initiatives are ongoing that will further the use and importance of Performance Indicators. A suggestion was made to have members of the Committee develop Performance Indicators to be used at their respective locations.

H. Annual Report

Janet Torma-Krajewski reported that the final draft on the Committee’s Annual Report was completed following review by members of the Committee. Janet agreed to finalize and transmit a copy of the Report as soon as possible.

I. IHCC Award

Janet Torma-Krajewski stated she has researched information on criteria for presenting a formal award recognizing significant contribution in the Industrial Hygiene field. The goal will be to have the members of the Committee develop selection criteria for the presentation of the award on an annual basis (Reference Attachment 3).

J. Industrial Hygiene Survey

Janet Torma-Krajewski reported that work is continuing on the development of a survey to be distributed to the DOE Industrial Hygiene community. Work on the survey document is expected to be completed by the end of the year. The survey will then be submitted directly to the Field Office Mangers for distribution to their respective industrial hygiene staff.

K. Charter Approval Status

Joe Fitzgerald, EH, expressed his support for the work of the Committee and made the commitment to support the final approval of the Charter. A suggestion was made by members of the Committee to have a meeting in Washington to discuss final approval of the Charter. David Weitzman agreed to help coordinate a meeting to discuss the approval of the Charter.

L. Meeting Venue

The location of the next IHCC meeting was discussed. Several suggestions were made including the following locations: Las Vegas, Washington D.C. and Albuquerque. The Chairman pointed out that any location was feasible assuming there was a member of the Committee located in the vicinity to provide administrative and meeting location support. The Committee agreed to hold on the decision until consulting with additional members of the Committee.

The meeting was adjourned at 5:15 p.m. on Tuesday, October 25, 1994.

Approved:

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