Industrial Hygiene Coordinating Committee
September 7-9, 1994 Germantown, Maryland

IHCCWH and S

The Chairman of the IHCC, Michael Garcia, called the meeting to order on September 7, 1994, at 8:40 a.m. The following members and alternates were present:

Michael Garcia AL
Don Harvey DP-31, HQ
Jim Slawski DP-31, HQ
Paul Jackson EE-64, HQ
David Weitzman EH-412, HQ
John Serocki EM-23, HQ
Jay Larson ER-8.1, HQ
Dustin Simonson ER-8.1 (Weston)
Mark Matarrese FE-64, HQ
John Dowicki NE-443, HQ
Lia Stamoudis CH
Y. T. Wang LLNL
Harvey Grasso OAK
Morris Lemmings OAK
Janet Torma-Krajewski RFFO
D. Curtis Watson RL
Lakshimi Singh SR

Janet Torma-Krajewski, former Chairperson of the IHCC, was presented with an appreciation award from the IHCC. The award was presented in recognition of Janet's efforts and contributions made towards the formation of the first DOE-wide Industrial Hygiene committee.

A. IHCC Charter Approval

Several options were discussed by members of the Committee to finalize formal approval of the IHCC Charter. Options discussed included the preparation of background information to be used as a briefing for the DOE Under Secretary. A motion was made by Janet Torma-Krajewski to require the IHCC Chairman to prepare a briefing for the Under Secretary. The briefing should include a request for approval of the Charter. The motion was seconded by Harvey Grasso and approved by voice vote from the members of the Committee. A suggestion was made to reconfirm all appointed individuals nominated to serve on the IHCC. The committee concluded with an action for the Chairman to proceed with a request to update the membership from the Field Offices and PSO's managers.

B. Industrial Hygiene Staff Qualification and Training Requirements

The Committee initiated a discussion on substantive issues relating qualification and training requirements for industrial hygiene staff members working for the DOE. Specific issues of concern, identified by the members, include the following:
    1. There is a need to delineate industrial hygiene specialty areas;
    2. Training requirements have not been clearly defined;
    3. Guidelines have not been established regarding IH certification;
    4. Definition of responsibilities are required for IH, IH Tech, and Senior IH.

After some discussion the committee agreed that initial efforts of the committee should be focused on the identification of core industrial hygiene areas and delineation of staff responsibilities for a IH, IH Tech and Senior IH. Harvey Grasso agreed to prepare a briefing paper on the delineation of IH core areas and staffing responsibilities.

C. Industrial Hygiene Priorities

John Serocki expressed the view that there was a need to prioritize the attention on a limited number of IH initiatives and program areas given the anticipated changes in the Department. Agreement was reached among the committee members in attendance that emphasis should be placed on the following priorities:

    1. Exposure Assessment;
    2. Hazardous Waste Non-Routine Worker Standard; and,
    3. IH database initiative.

The committee discussed specific elements to be included in the comprehensive IH Database. After some discussion the committee members concluded that as a minimum the IH database should consist of at least 20 different IH related fields. The list of IH fields includes the following:
    1. Personal Identifier
    2. Administrative Description (Location - Supervisor - # of Employees Exposed)
    3. Task Operation Description
    4. Date (Duration - Frequency)
    5. Hazard Class (Caps # - Name - Chemical/Physical Agent)
    6. Sampling Method
    7. Analytical Method
    8. Evaluation Process (Typical vs Worst Case)
    9. Sampling/Analytical Accuracy
    10. Purpose of Sampling
    11. Results
    12. Workplace Controls
    13. Conclusion/Assessment
    14. Recommendations
    15. Upper Tolerance Level (95% Confidence Level)
    16. Weather Conditions (Workplace)
    17. Calibration Data
    18. Name of Person Sampling
    19. Exposure Type: Dermal/Ingestion/Inhalation
    20. Hazardous Chemical Inventory

D. IHCC Comments: Exposure Assessment/Implementation Guide

Along with discussions related to the IH database, the committee addressed aspects of the ongoing efforts of EH to develop an Exposure Assessment and Implementation Guide. Following a review of the draft Exposure Assessment program the following recommendations were developed:

    1. The current title should be changed from "Exposure Assessment" to "Health Hazard Assessment (Non-Rad)".
    2. Implementation Guidance should address Order requirements only [(Para IV) (Para I-VI) Remove Sub Para 1-6].
    3. The flow of the Implementation Guide should be consistent with DOE Draft Order, 5480.10A (Cross References).
    4. Ergonomics Hazards should be included as part of the document.
    5. Information related to prioritization methodology should be further developed as part of the document (Line 20; Col 1, page 2 - use of professional judgement/action limits etc..., in setting priorities should be further developed).
    6. The Implementation Guide should recognize that the HHA program and plan is only one component of the written IH program required by 5480.10A (a better explanation and/or explanation of an acceptable planning method should be provided).
    7. Clarify association of IHA, ISA, HHA; include a discussion and explanation of process.
    8. The document should be developed to address the primary areas of concern related to Exposure Assessment.
    9. Paragraph 23 - Provide reference to Order requirements.

The above concerns will be summarized and transmitted to EH for incorporation into the next draft of the Exposure Assessment and Implementation Guide documents. Michael Garcia will prepare a draft and transmit to the members of the committee for comment.

E. Exposure Assessment Program Status

Dave Pegram provided a summary report of actions taken to finalize work on the draft Exposure Assessment Program documents. Comments from the committee are necessary and should be forwarded through Jay Larson to Dave Pegram as soon as possible. (See Attachment 1.)

F. IHCC Annual Report

Janet Torma-Krajewski requested input regarding the IHCC Annual Report. The committee discussed actions and accomplishments completed by the committee over the past year. Following completion of the discussion four accomplishments were proposed to be included as part of the annual report. The accomplishments of the committee are summarized as follows:
    1. DOE-wide priorities were identified and forwarded to EH;
    2. Established a communication infrastructure to exchange information on current topics of concern to the Department;
    3. Provided active support of the EH initiatives involving HAZWOPER, Exposure Assessment, etc.
    4. Established subcommittees to facilitate document review and initiate coordination with DOE organizations in the Field and in Headquarters.

G. EM-FTE Allocation

A brief discussion followed on current plans by EM to finalize the allocation of FTE's. A concern was raised regarding the need to identify IH staffing levels to address EM operational requirements. Janet Torma-Krajewski suggested that the IHCC contract with the TRADE SIG to conduct a survey to identify IH staffing levels. David Weitzman pointed out that there were no funds available to support the survey process. Janet Torma-Krajewski agreed to work with Harvey Grasso on the development of staffing criteria for contractors. Information would then be consolidated and distributed to DOE organizations for internal use only.

H. Draft Order: Performance Indicators

A request was made by David Weitzman regarding support from the committee on the draft DOE Order on Performance Indicators. Specifically, David asked that committee members provide examples of IH performance indicators for incorporation in the DOE Order. David will incorporate data and present a detailed briefing to everyone in the IHCC at the earliest opportunity.

I. Approval of Meeting Minutes

The Chairman asked for comments on the minutes of the IHCC meeting held on June 14-16, 1994. Several comments were made regarding spelling errors with the minutes. A motion was made and passed to approve the minutes with the corrections as noted.

J. Meeting Venue

The next IHCC meeting will be held on October 24, 1994 in San Diego, California.

The meeting was adjourned at 11:30 a.m. EST, on Friday, September 9, 1994.

Minutes Approved:

_________________________

_________

Michael C. Garcia, Chairman

Date

IHCCWH and S

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