Controlled Articles are items that cannot be taken into or used within a Limited or Exclusion Area because they can record or transmit information. The following items are considered to be Controlled Articles:
- Laptop computers, netbooks, IPADS, and similar computerized devices,
- Cellular phones,
- BlackBerries and BlackBerry-type devices ("Smartphones"),
- Personal Digital Assistants (PDAs),
- eBook readers,
- Recording devices,
- Wireless devices with the ability to store data via fixed or removable media (such as some electronic picture frames),
- IPOD/MP3-type devices, and
- Electronic toys
DOE Manual 470.4-2A, Physical Protection, provides the authority for the Director, Office of Security Operations (HS-1.3) to approve the entry and use of controlled items within Limited and Exclusion Areas at Headquarters facilities. HS-1.3 recognizes that the proliferation of modern communications devices, such as cell phones, PDAs, and BlackBerries, makes it impractical to exclude these devices from Limited Areas at all times. For example, commuters who use public transportation and work within a Limited Area may not have a place to store their devices outside the Area. For this reason, HS-1.3 has revised the Headquarters policy on Controlled Articles.
The new policy permits the introduction of Government and personally-owned cell phones (including those with camera capabilities), PDAs, BlackBerry-type devices (i.e., "Smartphones"), eBook Readers, and IPOD/MP3 type devices within Limited Areas approved for the storage, processing, and discussion of classified up to and including Secret/Restricted Data.
Although these devices may be taken into a Limited Area, they must be removed from the Area, have their batteries removed if possible, or turned off and placed in an approved Radio Frequency (RF) attenuation container (RF bag or box) whenever:
- A classified discussion is taking place within audible range,
- Classified computer processing is taking place within the same room where the controlled device is located,
- Faxing of a classified document is taking place within the same room where the controlled device is located, or
- Classified copying on a digital copier is taking place within the same room where the controlled device is located.
Removal from the area or battery removal is strongly preferred; RF containers should only be used when these methods are not practical.
Questions regarding these new procedures should be directed to Marc Smith, the
Headquarters Physical Security Systems Manager, at (202) 586-4441.
In addition to the above, the new policy permits the use of all the devices listed above, except that cell phones and BlackBerry/iPhone devices with built in cameras may not be used to take photographs within the Limited Area. The same security measures must be taken when classified discussions, computer processing, faxing, and copying are taking place as described above.
This policy does not permit the introduction or use of laptop computers, netbooks or IPADS; does not apply to Limited Areas approved for the storage, processing or discussion of Top Secret, Special Access Program, or Sensitive Compartment Information; and does not apply to Exclusion Areas.
Officials responsible for a particular Limited Area or specific offices within a Limited Area are authorized to prohibit the introduction and use of the devices described above for the areas and offices under their control.
Questions regarding these new procedures should be directed to Mike Zimmerman or Tina Vaughen, Information Security Program, Office of Headquarters Security Operations (HS-1.312), at (301) 903-9990.
HSO Program Manager Comment: This new policy will be included in the Headquarters Facilities Master Security Plan that is currently under revision. It will also be discussed at the upcoming HSO meetings on August 17 and 18, 2010.