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DOE Manual 470.4-1 requires each contractor seeking
a facility clearance to submit a list of certain company
officials, such as owners, officers, directors, partners,
regents, trustees, or other executive personnel who
may be designated as a Key Manager. This list is reviewed
by the Office of Headquarters Security Operations,
Headquarters Information Security Program, HS-1.312,
and a determination is made as to exactly which individuals
will be designated as Key Managers and, therefore,
are required to obtain an access authorization.
Currently, HS-1.312 is processing KMPs for access
authorizations as part of the Foreign Ownership, Control
or Influence (FOCI) and Facility Clearance (FCL) approval
process. In order to provide more comprehensive support
to the contractor and contract operations, this process
will now be completed by the HSO of the responsible
procuring organization. KMPs will still be identified
by HS-1.312; however, the appropriate HSO will be
notified of the needed clearances and will be expected
to complete the necessary coordination of paperwork,
initiation into e-QIP, and all other clearance-related
processing. In addition, HS-1.312 will no longer maintain
sponsorship of these individuals in the Management
Information System.
HS-1.312 will follow this process when notifying the
responsible organization of necessary clearances:
- FOCI submission will be reviewed to identify the
KMPs
- HS-1.312 will notify the HSO of the responsible
organization of the names of Key Managers and their
company affiliation
- HS-1.312 will notify the contractor of the identity
of the responsible HSO, the names of the people
identified as Key Managers, and what access authorization
is required
For those contractors holding multiple contracts
with many organizations, HS-1.312 will determine the
contract requiring the highest security access level
via the Safeguards and Security Information Management
System. The procuring organization with the contract
requiring the highest security access level will become
the responsible organization for the KMPs.
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