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HSO SPOTLIGHT No. 019-2008:
Reporting Information of Personnel Security Interests
| What is the issue: |
Assure that the Office of Headquarters
Personnel Security Operations (HS-1.32) is informed
of leaves of absence or extended leave lasting
90 days or more for all access authorization (security
clearance) holders and applicants. Also assure
that information of personnel security interest
regarding security clearance holders and applicants
is reported to HS 1.32. |
| Why do we need this?: |
To comply with requirements of DOE
Manual 470.4-5, “Personnel Security.” |
| Who is impacted?: |
All cleared employees in your organization |
| What does the HSO need to do?: |
Provide adequate information to
HS-1.32 |
The Office of Headquarters Personnel Security Operations
(HS-1.32) reminds all HSOs of the requirement to report
all leaves of absence or extended leave lasting 90
days or more for security clearance holders and applicants.
In accordance with Chapter 7, paragraph 2.a.(2), of
DOE Manual 470.4-5 “Personnel Security,” access authorizations
(security clearances) must be terminated if the holder
is on a leave of absence or extended leave and will
not require access for 90 days or more.
Additionally, information of personnel security interest
(e.g., incidents of security concern, infractions,
disciplinary actions, unusual behavior, etc.) must
be reported to HS-1.32. In accordance with Chapter
5, paragraph 3 and Attachment 2, paragraph 7.a.(4),
of DOE Manual 470.4-5, “Personnel Security,” access
authorization applicants and holders and/or their
supervisors must provide direct notification to HS-1.32
of certain security concerns. Specific reporting requirements
are listed in the cited Chapter. When an HSO becomes
aware of information as noted above, that information
should be reported to HS-1.32.
Reports of this information should be sent to the
Director, Office of Headquarters Personnel Security
Operations (HS-1.32). The attached template may be
used as a guide.
These requirements are also being incorporated into
the Headquarters Facilities Master Security Plan and
the Annual Security Refresher Briefing.
If you have any questions, please contact Stephanie
Scott Grimes, Director, Office of Headquarters Personnel
Security Operations, at 3-4175.
HSO Program Manager Comment.
This topic will be covered at the upcoming HSO Training
Session on Personnel Security and PIV Processes to
be given on August 26 and 27, 2008.
90 Day Absence
Template
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