Headquarters Information Security Program

Office of Headquarters Security Operations

HSO SPOTLIGHT No. 015-2008 Maintaining Classified Matter Protection and Control (CMPC) Training Records

The Office of Independent Oversight, within the Office of Health, Safety and Security (HSS), conducted a recent security inspection of DOE Headquarters. The inspection evaluated the performance of responsible Headquarters Elements across the spectrum of protection related topical areas including Classified Matter Protection and Control (CMPC). One item noted was the need to reemphasize the requirement for HSOs to maintain CMPC training records, as required.

The Headquarters Facilities Master Security Plan in the "Roles and Responsibilities" Section states, "Headquarters Security Officer…Ensures all Element Federal and contractor employees receive the required CMPC training and maintains training records…." Section 19, "Headquarters Classified Document Control Stations" further states, "Headquarters Security Officer…Ensures CMPC training requirements, including refresher training, for CDC Station personnel are met and maintains training records for these personnel." Additionally, DOE M 470.4-1, "Safeguards and Security Program Planning and Management", Section J, "Safeguards and Security Training", requires the maintenance of training records.

Headquarters personnel whose responsibilities include generating, handling, using, storing, reproducing, transmitting (including hand carrying), or destroying classified matter must receive CMPC training commensurate with their CMPC responsibilities. The training may be in the form of formal training classes, briefings, orientations, computer or video based training.

HSOs are required to maintain CMPC training records for their personnel. These records may be retained in electronic or hard copy form. Examples of CMPC training records that must be maintained include the following:

• Headquarters CMPC Overview Training
• Headquarters CMPC Classified Document Control Station Training
• Headquarters Accountable Classified Removable Media (ACREM) Training
• Classified Document Marking Training
• Classified Storage Repository Opening/Closing Procedure Training
• DOE National Training Center (NTC) CMPC Training
• HSO Hand Carry Briefings
• Records of CMPC training provided at other facilities, including contractor or other government facilities.

The data that must be retained includes the dates of course attendance, course title, and scores/grades achieved, where applicable.

In the past, the Headquarters CMPC Program, within the Office of Headquarters Security Operations, provided HSOs with year-end summaries of all CMPC training that was conducted for their personnel including names, course title, and course dates.

Effective immediately, within five working days of conducting any CMPC training, the HSOs will be provided the information for their records. Year-end summaries will no longer be provided.

HSO PROGRAM MANAGER COMMENT

The HSO Program Manager will examine the feasibility of adding a CMPC Training field to the Headquarters Facilities Master Security Plan electronic Appendix. Using the Appendix to standardize the format for maintaining these records should aid HSOs in meeting this requirement. The HSO Program Manager will advise you if and when the Appendix database is modified to accommodate training records.

If you have any questions regarding HSO CMPC training records management, please contact Wayne Berkebile (301) 903-1163 or Ruth Watkins (301) 903-2664.

If you have any questions regarding CMPC training, please contact Tina Vaughen (301) 903-9986 or Laurie McKinley (301) 903-8223.