Headquarters Information Security Program

Office of Headquarters Security Operations

HSO SPOTLIGHT No. 013-2008 Format for submitting updates to the list of individuals authorized to receive both Express Mail and mail sent to the classified mailing addresses (CMAs)

Headquarters Security Officers (HSOs) are required to provide the Headquarters Technical and Information Security Team (HS-1.31) with the list of cleared individuals who are authorized to receive both Express Mail and PO Box CMA mail for their respective organization. Included with the list of names should be both the phone number and room number for each individual listed. Both mail registries are maintained by HS-1.31 and all changes are forwarded to the Mail Room personnel for immediate implementation. Changes in authorized designees must be immediately sent by the HSO to HS-1.31 to ensure timely implementation.

Effective immediately, all emails to update either mail registry, or both registries, must be sent to Johnny.giffin@hq.doe.gov AND tina.vaughen@hq.doe.gov AND laurie.mckinley@hq.doe.gov. All three individuals should be on the list of addressees to ensure timely revision of the mail registries. The email should contain the following information:

Building the individual is authorized to receive material in,
Change Action (Add or Delete) Requested,
Name of Designee and Clearance Level, Room Number, and Telephone Number
Organization Code and/or Organizational Name

Germantown

Forrestal

If you have any questions regarding this Spotlight, contact the Headquarters Technical & Information Security Team at (301) 903-9990.