OPENING SESSION

The Occurrence Reporting Special Interest Group (OR SIG) held its fourth annual Spring Meeting in conjunction with the Occurrence Reporting and Processing System (ORPS) Workshop, March 11-14, 1996, in Idaho Falls, Idaho, with 136 participants.

Opening remarks and welcomes were given by Dan Connell, OR SIG Chair, Walt Sato, DOE-ID, and Greg Baker, Lockheed Martin Idaho Technologies. Lou Wagner, General Director of Union Pacific Railroad, was the keynote speaker and talked about Union Pacific's accident reporting system. Union Pacific is the second largest railroad in the United States with 35,000 employees, 3,922 locomotives, and 97,600 cars owned. They spent approximately $970,000,000 in 1995 on their capital improvement program.

Tom Rollow, Director, Office of Operating Experience Analysis and Feedback (EH-33), talked about what's happening in EH-33, EH-33 products and databases, and the importance of ORPS users' and the OR SIG in helping EH-33 achieve its' mission, improve efficiency and save money.

In addition, a discussion of ORPS Enhancements was presented by Bob Lyon, LMIT, and an ORPS Graphical User Interface (GUI) demonstration was presented by Hortense Nelson, Scientech, Inc.

OR SIG AND ORPS HOME PAGES

The OR SIG and ORPS Home Pages were demonstrated to attendees by Bill McQuiston, DOE/ID. The OR SIG Home Page can be accessed directly ("http://www.orau.gov/tmsd/trade/siginfo/or/or_hp.htm") or from the TRADE Home Page ("http://www.orau.gov/tmsd/trade/trade.htm"). Included on the OR SIG home page are: OR SIG Meeting Highlights; names and addresses of OR SIG Steering Committee Members; and upcoming OR SIG Meetings. At some point in the near future, the SIG plans to include the following on its' home page:

• DOE Order 232.1 & Manual
• Interpretation of Order
• OR SIG Brochures
• Membership List
• OR SIG Training Materials (or how to obtain them)
• OR SIG Members' Areas of Expertise
• Occurrence Reporting Tool Box
• OR SIG Bulletins
  
  

The OR SIG home page is linked to the ORPS home page, the DOE Lessons Learned Home Page, the ES&H Information Center Map, and the Operating Experience, Analysis and Feedback Home Page.

The ORPS Home Page includes ORPS Bulletins, DOE Order 232.1, and the DOE Order 232.1 Manual. The address for the ORPS HomePage is: "http://tis.eh.doe.gov:80/systems/oeaf.html."

OR CBT COURSE

Helene Thiss, FERMCO, demonstrated the Occurrence Reporting (OR) Computer-Based Training (CBT) Course that the OR SIG Training Task Team is developing with the assistance of the Special Interest Group for Advanced Training Technologies (SIG ATT).

The CBT course consists of three modules. The first module is a tutorial which includes the following components: an introduction to ORPS, responsibilities, discovery, categorization, notification (classified/UCNI Reports, general items: corrective actions, lessons learned, trending and analysis, multi-contractor events), and initial investigations. Module Two consists of three possible scenarios (a vehicle accident, fire, or asbestos). Students will choose one of these scenarios to practice going through the ORPS process and writing an ORPS report. They will then choose a second one to go through and be evaluated. Therefore, they will only see two of the three scenarios per training session. Module Three is the ORPS Software Simulation. According to the student's ORPS User Level, they will be trained on one of the following: General Users: Report item searching, identifying the status of reports, identifying corrective actions, identifying components of reports, creating/using a search profile, finding report information, looking up an authority file, and using search logic; Facility Representatives: Creating/ submitting comments, identifying reports needed review, and approving/ rejecting reports; and Facility Managers: Identifying reports which require review.

HOT TOPIC AND DISCUSSION SESSIONS

Hot topic sessions were conducted on the following subjects: Computer-Based Training; Re-Engineering DOE Reporting Systems; Quality Tools for Problem Solving/Roadmapping the Future; and Quality in Occurrence Reporting.

In addition, discussion sessions were held on DOE Order 232.1 Interpretation and Consistency in Reporting and Emergency Preparedness vs. Occurrence Reporting.

OR SIG STEERING COMMITTEE ELECTION

The OR SIG extends a welcome to the new steering committee members who were elected during the 1996 Spring Meeting: Dan Connell, WHC, who was also re-elected as OR SIG Chair; Lorna Dunn, RFETS, DynCorp of Colorado; Al Elliott, Los Alamos National Laboratory; Cynthia Eubanks, LMES; and Tim Quinn, Bechtel-Hanford.

TASK TEAM UPDATES

Lessons Learned Task Team - Dick Trevillian delivered a presentation on a new EH-33 product, Operating Experience Quarterly, for the purpose of gaining feedback from task team members. The publication consists of three parts, the Executive Summary, Trends, and a List of Resources.

In addition, the Task Team has written a paragraph for inclusion in the guidance document as to what types of events should be looked at to create good lessons learned. Lastly, the task team is working on a letter to be sent to DOE-HQ/EH-33 regarding the re-engineering efforts.

Policy Task Team - The Policy Task Team is working on an "Interpretation Document" for DOE Order 232.1 and received many comments from OR SIG members during the "Interpretation" sessions held during the Spring Meeting. The task team will be promoting consistency in reporting through the use of the "Interpretation Document" and will also be looking at different sites' procedures for inconsistencies. The task team is also assisting in drafting the proposed page changes for DOE Order 232.1 and will be discussing SSC equipment (consistency).

In addition, the task team will be looking at severity levels for occurrence reporting, particularly off-normals. The task team is to develop recommendations on severity levels (listing the pros and cons) and submit to EH. Fred Witmer, DOE/DP, has the lead on drafting these recommendations.

Lastly, the Policy Task Team will be reviewing the discrepancies between DOE Order 151.1 and DOE Order 232.1. Jeannie Boyle and Earl Hughes, EH-33, are the DOE Points-Of-Contact.

Training Task Team - The Training Task Team has finalized the update of the course materials on Introduction to Occurrence Reporting, Occurrence Report Writing, and Reportable Occurrence Investigative Techniques to the new DOE Order 232.1

In addition to the CBT course previously mentioned, they will begin working on a process for certifying ORPS competency and will be determining which courses should be developed and the type of delivery for proposed courses.

Trending Task Team - The Trending Task Team has four sub-task teams which are working on the primer that the group plans to produce. The primer will include examples, techniques, search strings and profiles, as well as, examples of reports. The information in the primer will be ORPS specific. The primer will be issued as a SIG product rather than a TRADE product but will receive an overall review by TRADE before issuance.

The task team is also looking at whether additional fields are needed on ORPS for analytical purposes. One of the Performance-Based Management (PBM) SIGs' strategic objectives is to work with other SIGs to develop performance measures and Cynthia Eubanks (who is a member of both the OR SIG and PBM SIG Steering Committees) will ask the PBM SIG to assist the Trending Task Team in developing performance measures for trending.

Users' Group Task Team - The Users' Group reaffirmed their role in the OR SIG as the task team responsible for providing input into enhancements to ORPS; evaluating proposed enhancements and providing recommendations for or against implementation; and beta testing all proposed software changes and any new software relating to ORPS and the use of ORPS data. The Users' Group has pulled together input received from various contractor and DOE sources on the development of a standard set of keywords for the DOE complex to use in occurrence reporting. This information will be consolidated into a list of keywords that will be made available on the ORPS Home Page and on the ORPS Host computer. Responsibility for the keywords will be turned over to the Trending and Analysis Task Team.

The Users' Group Task Team will be heavily involved in supporting the re-engineering effort for occurrence reporting over the next year.

NEXT MEETING

The OR SIG Steering Committee and Task Team Leads will be meeting June 24-28 to finalize preparations for the OR SIG Meetings to be held during the 1996 TRADE Conference. If you have suggestions for topics and/or would like to make a presentation at one of the SIG meetings or if you would like more information on the OR SIG, please contact Leesa Arowood, (423) 576-0595, Internet address, "arowoodl@orau.gov."

1996 TRADE CONFERENCE

The 1996 TRADE Conference will be held November 19-22, 1996, in Anaheim, California.

FOR MORE INFORMATION

For more information on the OR SIG, contact Leesa Arowood, TRADE OR SIG Coordinator, at (423) 576-0595, Internet Address "arowoodl@orau.gov" or Eugenia Boyle, DOE/EH-33, at (301) 903-3393, Internet Address "Eugenia.Boyle@hq.doe.gov."